Job Description – Contract Administrator Department: Operations/Finance Reports to: Corporate Controller Location: Toronto, Canada Employment Type: Part-Time, Permanent (2 days per week)
SmartSimple is currently seeking a Contract Administrator to join our Finance team. Contract Administration is an integral part of ensuring customer satisfaction by liaising with various departments within SmartSimple to ensure accurate and timely preparation and delivery of client contracts, and by continually following the established policies and processes as defined herein to ensure the highest quality of service in an efficient and professional manner. This role supports the Corporate Controller to ensure the smooth operation of the Finance department, and entails working with a diverse group of internal and external stakeholders at all levels.
Maintain a tracking system for project milestones and ensure timely payments from clients to the company.
Communicate and liaise with clients regarding payment schedules on an ongoing basis for all contracts.
Generates Contract Agreements and Letters for new and existing clients using the appropriate templates, as well as creating customized Contract Agreements and Letters as required.
Conducts Q/A of contracts received prepared by other team members for accuracy.
Maintains client database records and updates the database for new contracts.
Updates and maintains the accuracy of the master report for all renewal contracts.
Work closely with the sales team and PMO. Liaise with other departments as required.
Back up for Accounts Payable and Accounts Receivable.
Prepare financial statements, monthly sales report sheets, variance analysis and other reports as requested.
Maintain accounting databases.
Ensures the integrity of accounting information by recording, verifying, and entering transactions.
Monitor compliance with generally accepted accounting principles and company procedures.
Other duties as assigned.
Bachelor’s degree in Accounting, Finance, Business Administration, Legal, or equivalent.
10+ years’ of related experience in a corporate environment or a technology environment required.
Experience with drafting or reviewing Request for Proposals (RFPs) on an on-going basis.
Excellent verbal and written communication skills.
Strong problem solving skills, decisions making skills, and attention to detail.
Able to work well independently with an ability to work collaboratively with others.
Able to maintain confidentiality.
Requires strong organizational, multi-tasking skills, and well-developed time management skills.
Proficient in Microsoft Office (specifically Excel and Word) required.
Ability to understand the legalities of reading contracts.
Intermediate knowledge of finance, accounting, and bookkeeping experience.
Experience with accounting software, preferably Quickbooks an asset.
Occasional travel is a requirement for this position, with the ability to travel within North America is a must.